Saying thank you: every Swiss template collection
A thank-you for a gift may ramble. A bereavement thank-you may not. We counted our own collections, and the gap is measurably wider than most guides admit. Every collection sits in one place here, together with the analysis showing how much room each occasion can carry.
The ConvivaPlus Thank-You Index
The ConvivaPlus Thank-You Index measures every collection for volume, situational breadth, register and text length, making visible how much room an occasion can carry. The figures come from a ConvivaPlus analysis of our own template corpus, not from an outside statistic.
No authority and no standard reference measures Swiss thank-you occasions by length and register. So we did it on our own corpus — from the wedding thank-you to the thank-you for birthday wishes: every row below is computed from the actual template texts rather than estimated, and it recomputes as soon as a collection grows.
| Collection | Templates | Situations | Registers | Median length | Range |
|---|---|---|---|---|---|
| Invitation | 181 | 17 | 5 | 22 w. | 8–50 w. |
| Job rejection | 103 | 20 | 4 | 39 w. | 18–61 w. |
| Birthday | 142 | 18 | 5 | 24 w. | 9–58 w. |
| Gift | 149 | 18 | 5 | 31 w. | 12–66 w. |
| Wedding | 141 | 18 | 5 | 31 w. | 9–55 w. |
| Bereavement | 107 | 20 | 3 | 29 w. | 9–43 w. |
| Help & support | 140 | 18 | 5 | 50 w. | 4–100 w. |
Method: words per template text, counted across every template in the collection. Median rather than mean, so a single long text cannot skew the row. Registers = the tones selectable in the picker.
The verdict of the analysis: Bereavement is the tightest collection in the whole corpus. Not one text there exceeds 43 words, and it offers only 3 registers instead of four, because a light one simply must not exist. Help & support carries half as much again, at 100 words. Use the same text for both and you will be wrong in one of the two cases.
Computed from every template text in this collection. Not an estimate, not a figure borrowed from elsewhere.
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Every collection at a glance
Nine collections cover the Swiss thank-you terrain, from invitations through weddings and birthdays to bereavement, job rejections and job offers.
Sorted by size. 7 collections are fully reworked and available in four languages — among them the largest, thank-you for an invitation, and the one with the tightest deadline, thank-you after a job rejection. 2 are older holdings that still hold their terrain.
Over 180 ready-made thank-you texts for every invitation, warm, formal, humorous, short for WhatsApp or in Swiss German. Pick the occasion and tone, copy instantly. Free, in a Swiss tone.
Open collection →Over 140 ready-made thank-you texts for any gift, warm, formal, humorous, short for WhatsApp or in Swiss German. Choose occasion and tone, copy instantly. Free, in a Swiss tone, with etiquette rules.
Open collection →Over 140 ready-made thank-you texts for birthday wishes, warm, formal, humorous, short for WhatsApp or in Swiss German. For family, friends, colleagues, belated or as a group reply. Copy instantly, free, in a Swiss tone.
Open collection →Over 140 ready-made wedding thank-you texts: for gifts, money gifts, travel, witnesses, parents and helpers. Warm, formal, short or in Swiss German. Copy instantly, free, in a Swiss tone.
Open collection →140+ templates for thank-you letters for help and support, 70 of them as letters in Word and PDF. Plus the ConvivaPlus Receipt Check: when a thank-you counts for tax.
Open collection →Over 100 thank-you texts after a bereavement: for sympathy, the funeral service, flowers, donations, nursing staff and the minister. Plain, personal or formal, in the Swiss tone, with a timing guide.
Open collection →103 Swiss thank-you letters after a job rejection: 20 situations, four tonalities, the thank-you compass and the sentence that saves your file.
Open collection →The general collection for occasions that fit none of the specialised sets.
Open collection →40+ thank-you notes for your midwife in Switzerland: postnatal care, birth, breastfeeding. Plus how often she visits, canton by canton.
Open collection →40+ thank-you notes for your child’s kindergarten teacher in Switzerland: goodbye, end of year, dictated by the child. Plus its length by canton.
Open collection →40+ thank-you notes for your child’s teacher in Switzerland: end of year, farewell, retirement. Plus what teachers may accept as a gift, canton by canton.
Open collection →30+ thank-you messages for daycare staff: leaving, settling in, Christmas, the team. Plus the comparison: places per child and what your canton pays.
Open collection →The mirror of the rejection: the thank-you when the answer is yes.
Open collection →Der Gutschein gilt als sicheres Klassengeschenk. Ausgerechnet ihn soll eine Lehrerin in Basel-Stadt nicht annehmen. Was in deinem Kanton gilt, plus Dankestexte zum Kopieren.
Open collection →Überall dieselben Regeln der Grundversicherung, und trotzdem kommt die Hebamme je Kanton ganz verschieden oft. Der Wochenbett-Vergleich für alle Kantone, plus Dankestexte zum Kopieren.
Open collection →Zwei Jahre Kindergarten, so kennt man es. In einem Kanton gibt es gar keine Pflicht, in einem anderen gehen die meisten drei Jahre. Der Chindsgi-Vergleich, plus Dankestexte zum Kopieren.
Open collection →Viele Kita-Plätze, und der Kanton zahlt trotzdem nichts: der Kita-Vergleich für alle Kantone, plus Dankestexte für Betreuerin und Team zum Kopieren.
Open collection →The right thank-you in four steps
Settle the occasion, read the length off the ConvivaPlus Thank-You Index, copy the template and add one concrete detail, respect the time window. These four steps decide whether a thank-you lands or reads like boilerplate.
- 1Start with the occasion, not the moodThe occasion sets length and register, not how you happen to feel. A thank-you for a gift may run long, a bereavement thank-you may not. Get this wrong and every later edit polishes the wrong text — all that care is wasted.
- 2Read the length off the indexThe table above gives the median and the range for every collection. The median is the middle, the range is the permission. When in doubt, start at the lower bound of your occasion: the maximum is the ceiling for the fullest case, not the recommendation.
- 3Copy the template, then add one concrete detailEvery template is free and meant to be copied. A word about the gift, a sentence from the interview, the name of the person who helped: that single detail is what separates a thank-you that lands from one that reads like boilerplate.
- 4Respect the time windowAfter a final-round rejection 24 hours, after an interview one to two days. With bereavement it is the other way round: two to three weeks is usual, up to two months counts as normal. For a gift, a wedding or a birthday there is no deadline at all.
Frequently asked questions
People also ask
Related questions from our magazine
Short. In the ConvivaPlus Thank-You Index the longest bereavement text stops at 43 words, and this is the only collection offering three registers instead of four: a cheerful tone does not exist here. Three or four sentences with one concrete reference — the flowers, being there at the service, the donation — is the norm.
It costs three sentences and keeps the door open: someone who thanks after a rejection stays in view for the next round, and the wording is built for exactly that. Our rejection collection handles interview, final round, internal application, apprenticeship, taster placement and assessment separately, because each case calls for something different.
Both are common, and both are covered by the collection. Individually where someone wrote something personal; as a single group reply where thirty short WhatsApp messages came in. Thanking late is not a mistake, as long as the text does not pretend it was on time.
In the ConvivaPlus toolbox. Every calculator, generator and template tool sits there in one place, free and without registration, and each of them can be embedded in your own website.
Once the thank-you is written
The occasion sets the length, not good intentions
Freshness note: The figures recompute on every page view. If a collection grows, its row moves with it.
- ◆The bereavement set is the only one without a light register. Every other collection offers up to 5 tones; bereavement has 3. That was not a decision made afterwards: for a condolence thank-you there is no «humorous» to fill.
- ◆The shortest text in the whole corpus is 4 words, and that in 1 collections at once. There is evidently a floor below which a thank-you stops landing as one, and it sits at the same place across every occasion.
- ◆Job rejection has the highest minimum. Its shortest text needs 18 words, 4.5 times that of the shortest collections. The reason is in the occasion: a thank-you after a rejection has to carry the sentence about keeping your file on record, and that does not compress into nine words.
- ◆129 distinct situations across 963 texts means roughly 7 variants per situation. That is the point where a collection stops being a list: for every situation there are enough variants that two people will not send the same text.
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The longest bereavement thank-you in our corpus is 43 words. The longest thank-you for a gift, 100. One text cannot be both — and that is exactly where most templates online fall down.
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